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Using the Inventory Feature
Using the Inventory Feature

How to use the inventory feature within CampusGroups.

Anthony Pires, Jr. avatar
Written by Anthony Pires, Jr.
Updated over a week ago

The Inventory feature also allows you to check-in/out items through QR codes or checking it manually through the platform. This can provide any officer within a group to stay organized with all of their items they have and keep those accountable when using the item(s). Listed below are steps to navigate the inventory feature.

  • Manage your group

  • Select More Tools and then Inventory on the left-side menu

    accessing inventory by going to More Tools and Inventory

You will be able to view the group's inventory.

  • To add new items, click on the Create button

    How to create an item within inventory
  • Populate the mandatory fields of the pop-up window and click on Save 

    inputting information for inventory item

Note: The reminder at the end of the form allows you to automatically remind the borrower to return the item before the check-in date. Set the date on which the reminder will be sent by choosing the number of days before the check-in date

reminder times for inventory check in/ check-out
  • Once an item has been added to the inventory, it is possible to check it out by selecting the Check Out button on the right of the item.

    checking out item in inventory list

  • Populate the Check Out pop-up window with the information about the person taking the item and the expected return date.

  • Select Save

    process to complete to check out item

Note: It is also possible to assign a check out to a group.

  • To return a checked-out item, select the Check In button

    returning item- check in
  • Rate the item from 1 to 5 and Select Save

    information to complete when checking in item
  • For all items, it is possible to view its history by selecting the Clock icon

    how to acces history of item in inventory
  • You will access all the information regarding each time the item has been borrowed.

    List of borrowers
  • If an item has been damaged or repaired, you can also change its state. To do so, select the drop-down menu on the right of the item and then select Edit.

    how to edit and manage inventory
  • Go to Equipment Status and choose a new status from the drop-down list

    equipment status check

Note: If an item's status is set to Inactive, it will not be available for check out.

  • For multiple check outs at the same time, select the items and then Check Out

    How to check out multiple items within inventory

Sending Emails to borrowers:

  • Select the appropriate items and click on Send Email

    Sending emails to borrowers

Note: If you select an item that has not been checked out, it will not be included in
the email.

The Inventory feature also allows you to check-in/out items through QR Codes

  • To access an item's QR Code, select the More icon and on Print QR Code

    How to print out QR Codes
  • It will start the download of the item's QR Code.

  • Scanning an item QR Code with the mobile App QR code scanner will redirect you to the check-in/out page of the item.

Please contact with any questions.

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